Which trailers are in the yard, including how long they've been there.
Eagle View graphical yard interface delivers instant visibility to the precise location, status, cargo, aging, and activity of all trailers in the yard.
Which trailers are at other facilities or offsite yards.
Multi-Facility View delivers enterprise-wide visibility on a single screen using multiple Eagle View displays.
Gate arrivals and departures.
Gate Module delivers time-stamped visibility on all gate-in and gate-out activities.
Spotter performance and activities.
Spotter Module delivers visibility via reports and charts making it easy to identify a spotter’s activity and performance by hour, day, week, month, and year.
Daily appointments, including which loads are on-time or late.
Appointment Schedule provides complete visibility of all inbound and outbound shipments. Dock Module provides visibility to dock activities including dwell times.
Yard inventory reporting.
Current Inventory Report displays a comprehensive listing of all trailers in the yard, their location, time in yard, and status, which can be filtered by multiple fields and downloaded to excel.
Historical data of yard activities.
History Reporting delivers visibility into all past yard activities.
Product inside trailers.
Smart Yard "X-Ray Vision" provides visibility on all trailer contents within Eagle View. Like having a world-class WMS in your YMS.
Reefer temperatures and fuel levels.
Gate Module provides the ability to record reefer temperature and fuel levels upon check-in. YMS keeps track of this information then alerts employees when temperatures and fuel levels require attention.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Responding to Internal Inquiry Requests
3
1093
0.54
$24,570.00
Spotter Costs Including Labor, Fuel, and Maintenance
4
1460
0.7
$75,712.00
Searching Trailers for Products
3
1093
0.54
$24,570.00
Gate Check-In/Check-Out
4
1460
0.7
$32,760.00
Leased Equipment
$180,000.00
Total
14
5106
2.48
$337,612.00
Challenge: Lack of Visibility
The yard can be a hectic place. Asking questions and passing information over radios and emails takes time and every moment spent trying to communicate is time not moving product. Need to verify what's inside trailers? Time spent walking around the yard and opening trailer doors is time that could be better used...
Yard Management Solutions makes it easy to communicate without having to use radios, emails, or phone calls. By providing every employee in your organization with unprecedented visibility, the system empowers you to spend less time talking, and more time performing tasks essential to your operation. This visibility extends not only to the physical location of trailers, but also to products inside those trailers.
It starts with Eagle View, the top-down graphical representation of your facility. Eagle View enables your employees to see everything that's happening in your yard at a glance including the physical locations of trailers, loading statuses at dock doors, and ongoing jockey moves. Everything is updated live and in real-time. Need to know how many empties are currently at your facility waiting to go to the dock doors? Simply refer to the Statistics bar at the top of the screen for a running total. Trying to determine how many containers are currently being loaded? Arrows along the dock indicate the load status in a clear, simple way. No need to walk around the yard or pick up a radio.
While Eagle View provides a bird's eye view of your operation, our software features a variety of modules tailored to specific duties at your facility. Every aspect of the software is tied together and updated in real-time using cloud-based technology.
Need to find out upcoming appointments or which appointments have arrived? The Appointment Schedule provides a daily rollup of every load coming in or leaving your yard. As soon as a trailer with an appointment arrives at your facility, employees use the Gate Module to check-in that trailer and assign them a spot in your yard. Eagle View updates immediately, providing instant visibility to your organization.
When you need a trailer at the dock doors, simply drag and drop it in Eagle View. This generates a jockey move request within the YMS Jockey Module. Yard jockeys use the Jockey Module on a ruggedized tablet right in the cab of their vehicle. As soon as the move request is generated, the Jockey Module updates to show the driver where the trailer is and where it's going. It's simple and fast, displaying only the information needed to make that move. This system gives jockey drivers the ability to accept and complete moves without having to use a handheld radio to gather information.
After a trailer arrives at the dock doors, employees use the Dock Door Module to mark trailers as currently being loaded or unloaded. Eagle View updates and shows arrow indicators at the dock, keeping everyone on the same page. After loading or unloading a trailer, employees can generate jockey move requests right from the Dock Door Module with just a couple taps. This system streamlines communication and gives employees the freedom to accomplish their tasks.
With Yard Management Solutions, getting the information you need to make decisions is easy. Data like how long trailers have been in your yard or how many late appointments there were is easily accessible through our 21 standard reports. These reports are automatically updated and generated while employees use the software; no more sorting through mountains of data to find what you need. Each report is displayed in a spreadsheet format and features an advanced search function to show only what you need to see. Rather than sending an internal request to pull data, simply export a YMS Report to a CSV file right on your desktop. Need a visual way of displaying this data? We'll happily build a customized dashboard for your operation to help track things like KPIs, driver activity, detention, and more.
YMS makes it easy to see the exact contents of every trailer in your yard. We call it Smart Yard X-Ray Vision - it's like having a world-class WMS inside your YMS. Within Eagle View, the graphical depiction of your yard, simply hover over a trailer to see things like item name, item number, quantity on hand, and more.
Clicking on a trailer allows you to pull up a scrollable list of items inside that trailer. As items are loaded or unloaded, Smart Yard X-Ray Vision updates in real-time to display the exact contents.
What if you need to find a specific item or product in your yard? Simply type the part number into the search bar and YMS will highlight the trailer containing that item. You can search by PO number, BOL, SKU, part number, or any custom field unique to your operation.
Objective: Reduce Administrative Workload
Challenges
Solutions
Creating reports, graphs, and charts.
YMS Reporting Systems deliver instant access to graphical charts and reports that provide complete visibility of all workforce, shipment, trailer, dock, gate, and yard activities.
Keeping track of yard issues as they arise.
YMS Alert Systems monitor all yard operations and alerts the appropriate personnel when issues arise.
Communicating load status to carriers.
YMS Automated Communications provide system-generated emails that are sent to carriers to update trailer status as trailers are loaded and unloaded.
Searching for trailers and load information.
Eagle View Search provides instant access to all trailer and shipment locations along with their status and the ability to drag and drop trailers to send driver move requests.
Communicating with staff.
System Information is shared with all individuals with security clearance which reduces internal inquiries as to the location and status of trailers and shipments.
Providing updates to carriers.
Carrier View provides authorized carriers an Eagle View showing only their specific trailers and status in the yard.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Creating Administrative Reports and Analysis
3.5
1277
0.6
$28,665.00
Responding to Carrier's Email, Phone, Fax
4
1460
0.7
$32,760.00
Total
7.5
1460
1.3
$61,425.00
Challenge: Creating Administrative Reports and Analysis
Creating administrative reports, recording data, and performing analysis is time consuming and requires valuable employee time. Manually inputting data comes with the challenge of human error and using tools like spreadsheets requires hours of painstaking checks and re-checks...
Everything that happens in YMS is time-stamped, associated with a user, and instantly available in one of our 21 standard reports. Rather than relying on manual data entry, our software does all the heavy lifting in real-time. For example, the system keeps track of how long trailers have been in your yard, dwell times on average, which trailers are approaching detention, and how many moves each jockey driver has completed.
This information can be viewed and sorted within the YMS Reports. Using advanced search, instantly find the information you're looking for and export it to a CSV or print it out with a single click. No more manual data entry or sifting through pages of spreadsheets.
YMS Dashboards provide another way of viewing this information. Track metrics that are important to your organization live and in real-time, or go back and look at data from previous days, weeks, or months. Every dashboard is customized to fit the needs of your operation. Here are a few examples of YMS Dashboards our customers are currently using:
Yard Management Solutions streamlines data entry, administrative reports, and analysis and allows your employees more time to get work done and less time manually tracking data.
Challenge: Responding to carrier's email, phone, and fax
When carriers have questions, it can be time consuming responding via email, phone, or fax. Taking time to answer and respond to carriers means diverting your focus away from what's happening in the yard.
With Yard Management Solutions, empower carriers to view the statuses on their trailers in a simple, manageable way. Carriers can log in to the system using their own username and password. Within Eagle View, they get a paired-down look at the yard with only their trailers visible. They can see where every trailer is and the current load status without having to send a single email or make a phone call.
Some organizations rely on carriers making their own appointments. Using a carrier account, carriers can view and create their own appointments simply and easily with just a few clicks. Appointments not affiliated with their company are hidden, providing privacy across your facility. In the appointment schedule, carriers can view scheduled, late, and on-time appointments as well as which trailers have already checked-in.
Automate information distribution with carriers through YMS reports. Every day, carriers can receive a report about that day's activities right in their email. Without your employees lifting a finger, YMS creates and sends the report including tailored information for each carrier.
Objective: Expedite Gate Check-In/Out
Challenges
Solutions
Inbound and outbound appointments.
Appointment Schedule shipment information is preloaded into the YMS Appointment Schedule reducing gate entry times.
Employees at the gate.
Gate Automation removes the need for staff at the gate. As drivers arrive at the gate they simply enter their appointment number into a Kiosk. The YMS system will gather the necessary information, assign a parking spot, open the gate, and notify management.
Driver check-in process.
Driver Self Check-In is used as a pre-gate, post-gate, or self check-in entry system to expedite gate times.
Data entry at the gate.
Gate Module delivers a simple to use interface with easy data entry fields that reduce time at the gate.
Carrier-scheduled appointments.
Carrier Module provides Customer driven permissions that allow carriers to schedule appointments providing preloaded shipment information as drivers arrive at the gate.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Gate Check-in / Check-out
4
1460
0.7
$32,760.00
Automatic Gate
$393,000.00
Responding to Carrier's Email, Phone, Fax
4
1460
0.7
$32,760.00
Total
8
2920
1.4
$458,520.00
Challenge: Gate Inefficiency
If your organization is experience long wait times at the gate, you're not alone. Gate inefficiency is costly and frustrating not only for shipping facilities and warehouses, but for carriers and truck drivers. Manned gates require constant employee presence over multiple shifts, and keeping accurate records of when carriers arrive and leave is challenging during busy periods...
Through the Gate Module, Yard Management Solutions provides an easy interface that enables employees to quickly and efficiently check-in and check-out trailers. Before check-in, every trailer is assigned an appointment number through the YMS Appointment Schedule. This enables employees to simply select the relevant appointment number, enter the truck's parking spot, and check it in. By scanning the yard, YMS knows which parking spots and dock doors are occupied and automatically filters those out from available options.
Say goodbye to disagreements with carriers over arrival and departure times. Every action at the gate is time-stamped and automatically recorded in the Gate History Report so you know when carriers arrived, how long they were there, and when they left. Additionally, YMS records which employees perform check-in/check-out actions, facilitating transparency across your entire organization.
The ability to automate your gate entirely represents the next evolution in efficient yard management. Using the YMS Automatic Gate Module, carriers can check themselves in through a touch-screen kiosk. After entering in their appointment number and some identifying information, YMS assigns an available parking spot and opens the gate. The Automatic Gate system provides immense savings for organizations right from installation.
Challenge: Responding to carriers' email, phone, and fax
When carriers have questions, it can be time consuming responding via email, phone, or fax. Taking time to answer and respond to carriers means diverting your focus away from what's happening in the yard.
With Yard Management Solutions, empower carriers to view the statuses on their trailers in a simple, manageable way. Carriers can log in to the system using their own username and password. Within Eagle View, they get a paired-down look at the yard with only their trailers visible. They can see where every trailer is and the current load status without having to send a single email or make a phone call.
Some organizations rely on carriers making their own appointments. Using a carrier account, carriers can view and create their own appointments simply and easily with just a few clicks. Appointments not affiliated with their company are hidden, providing privacy across your facility. In the appointment schedule, carriers can view scheduled, late, and on-time appointments as well as which trailers have already checked-in.
Automate information distribution with carriers through YMS reports. Every day, carriers can receive a report about that day's activities right in their email. Without your employees lifting a finger, YMS creates and sends the report including tailored information for each carrier.
Objective: Reduce Yard Checks
Challenges
Solutions
Lack of visibility on trailer locations and statuses.
Eagle View is instantly updated with trailer location and status as workforce activities are performed.
Yard check data is quickly outdated.
Yard Check Module provides an easy to use system to confirm trailer locations in the yard. Simply drag and drop trailers to make location adjustments.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Yard Check Inefficiencies
3
1093
0.54
$24,570.00
Total
3
1093
0.54
$24,570.00
Challenge: Physical Yard Checks
Physical yard checks take too much time and often feel like an exercise in futility. By the time an employee has finished walking the yard and checking the location of trailers, everything in the yard has changed: jockeys have completed moves, trailers have been unloaded, and new trailers have arrived. Whiteboards and spreadsheets can't track everything in real-time, and employees are left solving a puzzle without having all the pieces...
The visibility and instant awareness gained by implementing Yard Management Solutions' suite of software tools means your operation will need fewer yard checks, less frequently. Eagle View provides a live, top-down view of the facility and the physical location of trailers and product. With YMS Multi-View, operations spanned across multiple facilities have unprecedented visibility on the entire enterprise in real-time. Management can track which trailers have arrived and departed right from their computer, tablet, or smartphone.
When it's time to conduct a physical yard check, YMS Yard Check Module provides an easy, fast interface to get it done. Using a smartphone or tablet, employees can quickly check off trailers in the yard as they go. Trailer in the wrong spot? Simply drag and drop it to the correct spot. You can even mark a damaged trailer with a single tap. As the yard check is performed, the system live updates to show updated trailer locations synchronized across every device.
Objective: Improve Yard Driver Management and Efficiencies
Challenges
Solutions
Constantly shifting trailer locations.
Eagle View delivers the precise location of all trailers and shipments in the yard.
Move requests sent via radio.
Drag and Drop functionality makes it easy to send move requests to yard drivers.
Move instructions require back and forth discussion.
Clear Move Instructions are delivered to yard drivers on a mobile touch screen device in their cab.
No way to track driver activities and performance.
Driver Activities are time-stamped, recorded in history, and instantly available in reports, graphs and charts.
No way to know how drivers are performing compared to each other.
Driver SnapShot delivers an Instant view of a drivers completed moves for the day.
No way to track hourly driver performance over time.
Driver by Hour Chart shows driver moves per hour sorted by day, week, month, and year.
No way to view historical driver activities.
Driver History Report provides a complete history with time-stamps of all driver activities.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Spotter Costs Including Labor, Fuel, and Maintenance
4
1460
0.7
$75,712.00
Total
4
1460
0.7
$75,712.00
Challenge: Yard Driver Management and Inefficiencies
Jockeys are the backbone of many yards, but it can be difficult to accurately track and compare driver performance. Without transparency, many operations face issues with employee inactivity. How many moves are drivers completing each day? How long does it take for jockeys to perform an average move? Are jockeys being used efficiently when compared to the number of moves being completed? These questions are impossible to answer without a way of tracking and recording the data...
With the Yard Management Solutions Jockey Module, every action a driver performs is tracked and recorded by the system live and in real-time. Jockeys are able to accept move requests from a tablet or touchscreen device in the cab of their vehicle, then tap simple buttons as they perform the move. Every piece of the software is updated live to show the status of jockey moves around the yard. When a driver completes a move, their daily move counter increases allowing them to view how many they've completed during their shift.
Every piece of data pertaining to jockey moves is recorded by the software and instantly accessible in the Driver History report and Driver SnapShot report. Using these reports, you can quickly and easily see how long moves are taking and compare jockeys over time.
YMS Dashboards provide a visual way of viewing this data with automatically generated live graphs and charts. Here's an example of a Driver Dashboard used by one of our current customers:
Objective: Improve Dock Scheduling
Challenges
Solutions
Appointments are difficult to track and manage.
Appointment Schedule controls # of inbound and outbound shipments per hour with the ability to allow carriers to schedule appointments for approved time slots.
Lacking visibility on inbound shipments.
Inbound Status Report shows the status and history of all inbound shipments.
Lacking visibility on outbound shipments.
Outbound Status Report shows the status and history of all outbound shipments.
Unsure when shipments arrived at gate.
Gate Module provides a complete history with time-stamps of all arrivals and departures.
Lacking transparency of carrier performance.
Carrier Performance Report shows on time/late status on carrier arrivals and departures.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Dock Door and Production Costs
2.5
910
0.43
$20,475.00
Scheduling and Maintaining Appointments
3
1093
0.54
$24,570.00
Total
5.5
2003
0.97
$45,045.00
Challenge: Inefficient Dock Door Procedures Causing Slow Turn Times
Slow turn-times plague even the most efficient yards. "Move faster" is easier said than done and manual methods of communication like radios mean dock employees are constantly waiting on responses rather than focusing on the next load...
Yard Management Solutions improves turn-times by providing maximum visibility of what's happening at the dock doors and enabling our customers to automate time-critical moves in the yard.
Using the Dock Door Module, dock employees can quickly mark trailers as being loaded/unloaded with just a few taps. Using cloud-based technology, the software automatically synchronizes the load status of trailers at the dock doors across your entire operation. Management can see which trailers are being loaded or unloaded in real-time using Eagle View, the live graphical depiction of your yard.
Using the Smart Yard Shipment Optimizer function, dock employees can request specific trailers based on criteria important to your organization. Sort by things like First In First Out, Preferred Carrier, or Lowest Rate with just a few taps. When a dock employee selects which trailer they'd like moved to the dock door, a jockey move request is instantly generated.
Using Smart Yard Automation, YMS performs actions automatically without the need for employee intervention. The software can route shipments to specific dock doors as soon as they check-in at the gate and automatically generate move requests after being loaded or unloaded at the dock doors. Automation enables dock employees to focus on their tasks rather than spending time waiting for the next load.
Challenge: Inefficient Appointment Tracking Using Manual Methods
Keeping track of inbound and outbound loads with a manual appointment schedule on paper or spreadsheets is difficult to manage and costs valuable time. Even full-featured appointment schedules often lack the ability to show which appointments are on time or late. To make matters worse, digging through historical data to find trends is incredibly time-consuming and lacks the depth of information needed to make informed decisions.
Yard Management Solutions' robust Appointment Schedule is at the heart of our software suite. Our system makes it easy to add new appointments, edit appointments, and see which trailers have arrived at a glance. Small green and red circles on each appointment indicate which trailers are on time, and which are late for their scheduled appointment.
As soon as trailers are checked-in at the gate, the Appointment Schedule updates in real-time to provide maximum visibility for your team. The search function allows you to find a specific load by typing in information like appointment number, trailer number, or even PO Numbers for products inside the trailer.
The Inbound and Outbound Status Reports display every piece of information for trailers entering and exiting your facility. Easily sort by carriers, late appointments, or specific trailer information to find the data you need to address concerns or make decisions.
Already use a spreadsheet to track your appointments? Our software features a simple flat-file upload system, allowing you to drag CSV documents straight into YMS. Already use appointment schedule software? Our system's friendly API allows it to directly integrate with your existing tools.
Objective: Reduce Detention and Demurrage
Challenges
Solutions
Unsure exact time shipments arrive or depart.
Appointment Schedule controls # of inbound and outbound shipments per hour.
Manually prioritizing trailers and directing moves takes too long.
Yard Smart can manage, prioritize, and direct your inbound, in-yard, and outbound trailer movements. System generated move requests manage the flow of trailers through the yard based on first in first out, ranking, commodity, priority, or any criteria you set.
Lacking visibility for which trailers are approaching detention.
System Generated Emails are sent daily to notify the appropriate team members of trailers that will need processing that day to avoid detention.
Detention is discovered too late.
Warning Systems notify users of approaching detention and demurrage.
1) Eagle View places a red stripe on trailers approaching detention.
2) Eagle View turns a trailer color red to notify users that a trailer has entered detention.
3) Eagle View markings identify specific time in yard.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Detention and Demurrage Charges
$500,000.00
Total
$500,000.00
Challenge: High Detention and Demurrage Charges
Detention and demurrage fees are difficult for any operation. Keeping track of how long trailers have been in the yard is confusing and immensely time consuming, especially if different carriers have different detention thresholds and requirements. Spending tens of thousands, or even hundreds of thousands of dollars in fees is not uncommon and can seem like an insurmountable obstacle...
The YMS suite of software tools is designed to destroy detention and demurrage fees. Using a combination of enhanced visibility, timely alerts, automatically generated reports, and visual dashboards your organization stops paying unnecessary fees and gains vital transparency and communication.
It starts with Eagle View, the graphical top-down representation of your yard. As trailers are checked in through your gate, Eagle View automatically puts a timer on that trailer and tracks how long it has been in your yard. Color-coded trailers give you visual cues as to the current layout of your yard. A red stripe across any trailer indicates that trailer is approaching detention. If a trailer enters detention, Eagle View can highlight that issue in several ways: turn the trailer red, make it bounce up and down, make it flash - whatever helps bring that trailer to your attention.
Using Enhanced Alert Intelligence, YMS alerts appropriate employees of potential issues before they start costing your organization money. If a trailer is approaching detention, the system sends employees emails and text messages to bring attention to the problem. Should the issue go unresolved, YMS automatically escalates alerts by sending emails and texts to the next level of management.
The YMS Appointment Schedule makes it easy to track and manage the number of inbound and outbound trailers in your yard. Schedule when you want specific loads or products to arrive, then easily see which carriers are late or on-time for their appointments.
Once a trailer arrives at your facility, Yard Smart Automation does the heavy lifting for you. Using preset rules, YMS prioritizes which loads are sent to dock doors first and tells jockey drivers which dock doors to drop trailers at. After a trailer is done being loaded/unloaded at the dock doors, YMS automatically tells jockey drivers to remove the trailer, allowing a new load to be brought in right away.
Every action in YMS is time-stamped, associated with a user, and immediately available in reports. Detention and demurrage reports are instantly created as you work, providing management with the information they need to make decisions quickly without sifting through mountains of data. Historical data is easy to access and exportable in a single click.
Objective: Improve Turn Times to Meet Time Constraints
Challenges
Solutions
Unsure which trailers arrived first.
Eagle View trailer markings identify time in yard.
Lacking visibility for how long trailers have been in the yard.
Eagle View aging markings identify time in yard.
Difficult to keep track of time in yard.
Alerts notify users of trailers that are approaching their time in yard threshold.
Slow communication with team members.
Emails are system generated and sent to notify team members when time limits are approaching thresholds
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Maintaining and Sequencing Trailer Pools
4
1460
0.7
$32,760.00
Shipment Optimizer
$182,500.00
Total
4
1460
0.7
$215,260.00
Challenge: Slow Turn Times
Meeting time constraints is a necessity in today's supply chain and a key aspect to ensuring product is moved quickly is turn-times. Every aspect of the yard has the potential to impact turn-times - one slow action causes a ripple effect that slows down the entire operation...
Yard Management Solutions helps improve turn-times by optimizing every aspect of your operation. Eagle View, the YMS flagship visibility platform, provides an instant look at your facility using a simple graphical interface. A single glance provides information about what's in the yard and hovering over trailers displays how long each trailer has been in the yard.
When a trailer enters your facility, YMS records the date and time it arrived. Using preset rules, the system keeps track of how long the trailer has been in your yard. If the trailer approaches your time in yard threshold, the system alerts employees through automatically generated emails. Unresolved issues are escalated to management, providing enhanced transparency and communication across your operation.
As trailers are moved through your facility, YMS tracks each action and records it immediately. This information is accessible through live-updated reports and dashboards, giving management an easy way to visualize trends and dig into details.
Which trailers are in the yard, including how long they've been there.
Eagle View graphical yard interface delivers instant visibility to the precise location, status, cargo, aging, and activity of all trailers in the yard.
Which trailers are at other facilities or offsite yards.
Multi-Facility View delivers enterprise-wide visibility on a single screen using multiple Eagle View displays.
Gate arrivals and departures.
Gate Module delivers time-stamped visibility on all gate-in and gate-out activities.
Spotter performance and activities.
Spotter Module delivers visibility via reports and charts making it easy to identify a spotter’s activity and performance by hour, day, week, month, and year.
Daily appointments, including which loads are on-time or late.
Appointment Schedule provides complete visibility of all inbound and outbound shipments. Dock Module provides visibility to dock activities including dwell times.
Yard inventory reporting.
Current Inventory Report displays a comprehensive listing of all trailers in the yard, their location, time in yard, and status, which can be filtered by multiple fields and downloaded to excel.
Historical data of yard activities.
History Reporting delivers visibility into all past yard activities.
Product inside trailers.
Smart Yard "X-Ray Vision" provides visibility on all trailer contents within Eagle View. Like having a world-class WMS in your YMS.
Reefer temperatures and fuel levels.
Gate Module provides the ability to record reefer temperature and fuel levels upon check-in. YMS keeps track of this information then alerts employees when temperatures and fuel levels require attention.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Responding to Internal Inquiry Requests
3
1093
0.54
$24,570.00
Spotter Costs Including Labor, Fuel, and Maintenance
4
1460
0.7
$75,712.00
Searching Trailers for Products
3
1093
0.54
$24,570.00
Gate Check-In/Check-Out
4
1460
0.7
$32,760.00
Leased Equipment
$180,000.00
Total
14
5106
2.48
$337,612.00
Challenge: Lack of Visibility
The yard can be a hectic place. Asking questions and passing information over radios and emails takes time and every moment spent trying to communicate is time not moving product. Need to verify what's inside trailers? Time spent walking around the yard and opening trailer doors is time that could be better used...
Yard Management Solutions makes it easy to communicate without having to use radios, emails, or phone calls. By providing every employee in your organization with unprecedented visibility, the system empowers you to spend less time talking, and more time performing tasks essential to your operation. This visibility extends not only to the physical location of trailers, but also to products inside those trailers.
It starts with Eagle View, the top-down graphical representation of your facility. Eagle View enables your employees to see everything that's happening in your yard at a glance including the physical locations of trailers, loading statuses at dock doors, and ongoing jockey moves. Everything is updated live and in real-time. Need to know how many empties are currently at your facility waiting to go to the dock doors? Simply refer to the Statistics bar at the top of the screen for a running total. Trying to determine how many containers are currently being loaded? Arrows along the dock indicate the load status in a clear, simple way. No need to walk around the yard or pick up a radio.
While Eagle View provides a bird's eye view of your operation, our software features a variety of modules tailored to specific duties at your facility. Every aspect of the software is tied together and updated in real-time using cloud-based technology.
Need to find out upcoming appointments or which appointments have arrived? The Appointment Schedule provides a daily rollup of every load coming in or leaving your yard. As soon as a trailer with an appointment arrives at your facility, employees use the Gate Module to check-in that trailer and assign them a spot in your yard. Eagle View updates immediately, providing instant visibility to your organization.
When you need a trailer at the dock doors, simply drag and drop it in Eagle View. This generates a jockey move request within the YMS Jockey Module. Yard jockeys use the Jockey Module on a ruggedized tablet right in the cab of their vehicle. As soon as the move request is generated, the Jockey Module updates to show the driver where the trailer is and where it's going. It's simple and fast, displaying only the information needed to make that move. This system gives jockey drivers the ability to accept and complete moves without having to use a handheld radio to gather information.
After a trailer arrives at the dock doors, employees use the Dock Door Module to mark trailers as currently being loaded or unloaded. Eagle View updates and shows arrow indicators at the dock, keeping everyone on the same page. After loading or unloading a trailer, employees can generate jockey move requests right from the Dock Door Module with just a couple taps. This system streamlines communication and gives employees the freedom to accomplish their tasks.
With Yard Management Solutions, getting the information you need to make decisions is easy. Data like how long trailers have been in your yard or how many late appointments there were is easily accessible through our 21 standard reports. These reports are automatically updated and generated while employees use the software; no more sorting through mountains of data to find what you need. Each report is displayed in a spreadsheet format and features an advanced search function to show only what you need to see. Rather than sending an internal request to pull data, simply export a YMS Report to a CSV file right on your desktop. Need a visual way of displaying this data? We'll happily build a customized dashboard for your operation to help track things like KPIs, driver activity, detention, and more.
YMS makes it easy to see the exact contents of every trailer in your yard. We call it Smart Yard X-Ray Vision - it's like having a world-class WMS inside your YMS. Within Eagle View, the graphical depiction of your yard, simply hover over a trailer to see things like item name, item number, quantity on hand, and more.
Clicking on a trailer allows you to pull up a scrollable list of items inside that trailer. As items are loaded or unloaded, Smart Yard X-Ray Vision updates in real-time to display the exact contents.
What if you need to find a specific item or product in your yard? Simply type the part number into the search bar and YMS will highlight the trailer containing that item. You can search by PO number, BOL, SKU, part number, or any custom field unique to your operation.
YMS Reporting Systems deliver instant access to graphical charts and reports that provide complete visibility of all workforce, shipment, trailer, dock, gate, and yard activities.
Keeping track of yard issues as they arise.
YMS Alert Systems monitor all yard operations and alerts the appropriate personnel when issues arise.
Communicating load status to carriers.
YMS Automated Communications provide system-generated emails that are sent to carriers to update trailer status as trailers are loaded and unloaded.
Searching for trailers and load information.
Eagle View Search provides instant access to all trailer and shipment locations along with their status and the ability to drag and drop trailers to send driver move requests.
Communicating with staff.
System Information is shared with all individuals with security clearance which reduces internal inquiries as to the location and status of trailers and shipments.
Providing updates to carriers.
Carrier View provides authorized carriers an Eagle View showing only their specific trailers and status in the yard.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Creating Administrative Reports and Analysis
3.5
1277
0.6
$28,665.00
Responding to Carrier's Email, Phone, Fax
4
1460
0.7
$32,760.00
Total
7.5
1460
1.3
$61,425.00
Challenge: Creating Administrative Reports and Analysis
Creating administrative reports, recording data, and performing analysis is time consuming and requires valuable employee time. Manually inputting data comes with the challenge of human error and using tools like spreadsheets requires hours of painstaking checks and re-checks...
Everything that happens in YMS is time-stamped, associated with a user, and instantly available in one of our 21 standard reports. Rather than relying on manual data entry, our software does all the heavy lifting in real-time. For example, the system keeps track of how long trailers have been in your yard, dwell times on average, which trailers are approaching detention, and how many moves each jockey driver has completed.
This information can be viewed and sorted within the YMS Reports. Using advanced search, instantly find the information you're looking for and export it to a CSV or print it out with a single click. No more manual data entry or sifting through pages of spreadsheets.
YMS Dashboards provide another way of viewing this information. Track metrics that are important to your organization live and in real-time, or go back and look at data from previous days, weeks, or months. Every dashboard is customized to fit the needs of your operation. Here are a few examples of YMS Dashboards our customers are currently using:
Yard Management Solutions streamlines data entry, administrative reports, and analysis and allows your employees more time to get work done and less time manually tracking data.
Challenge: Responding to carrier's email, phone, and fax
When carriers have questions, it can be time consuming responding via email, phone, or fax. Taking time to answer and respond to carriers means diverting your focus away from what's happening in the yard.
With Yard Management Solutions, empower carriers to view the statuses on their trailers in a simple, manageable way. Carriers can log in to the system using their own username and password. Within Eagle View, they get a paired-down look at the yard with only their trailers visible. They can see where every trailer is and the current load status without having to send a single email or make a phone call.
Some organizations rely on carriers making their own appointments. Using a carrier account, carriers can view and create their own appointments simply and easily with just a few clicks. Appointments not affiliated with their company are hidden, providing privacy across your facility. In the appointment schedule, carriers can view scheduled, late, and on-time appointments as well as which trailers have already checked-in.
Automate information distribution with carriers through YMS reports. Every day, carriers can receive a report about that day's activities right in their email. Without your employees lifting a finger, YMS creates and sends the report including tailored information for each carrier.
Appointment Schedule shipment information is preloaded into the YMS Appointment Schedule reducing gate entry times.
Employees at the gate.
Gate Automation removes the need for staff at the gate. As drivers arrive at the gate they simply enter their appointment number into a Kiosk. The YMS system will gather the necessary information, assign a parking spot, open the gate, and notify management.
Driver check-in process.
Driver Self Check-In is used as a pre-gate, post-gate, or self check-in entry system to expedite gate times.
Data entry at the gate.
Gate Module delivers a simple to use interface with easy data entry fields that reduce time at the gate.
Carrier-scheduled appointments.
Carrier Module provides Customer driven permissions that allow carriers to schedule appointments providing preloaded shipment information as drivers arrive at the gate.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Gate Check-in / Check-out
4
1460
0.7
$32,760.00
Automatic Gate
$393,000.00
Responding to Carrier's Email, Phone, Fax
4
1460
0.7
$32,760.00
Total
8
2920
1.4
$458,520.00
Challenge: Gate Inefficiency
If your organization is experience long wait times at the gate, you're not alone. Gate inefficiency is costly and frustrating not only for shipping facilities and warehouses, but for carriers and truck drivers. Manned gates require constant employee presence over multiple shifts, and keeping accurate records of when carriers arrive and leave is challenging during busy periods...
Through the Gate Module, Yard Management Solutions provides an easy interface that enables employees to quickly and efficiently check-in and check-out trailers. Before check-in, every trailer is assigned an appointment number through the YMS Appointment Schedule. This enables employees to simply select the relevant appointment number, enter the truck's parking spot, and check it in. By scanning the yard, YMS knows which parking spots and dock doors are occupied and automatically filters those out from available options.
Say goodbye to disagreements with carriers over arrival and departure times. Every action at the gate is time-stamped and automatically recorded in the Gate History Report so you know when carriers arrived, how long they were there, and when they left. Additionally, YMS records which employees perform check-in/check-out actions, facilitating transparency across your entire organization.
The ability to automate your gate entirely represents the next evolution in efficient yard management. Using the YMS Automatic Gate Module, carriers can check themselves in through a touch-screen kiosk. After entering in their appointment number and some identifying information, YMS assigns an available parking spot and opens the gate. The Automatic Gate system provides immense savings for organizations right from installation.
Challenge: Responding to carriers' email, phone, and fax
When carriers have questions, it can be time consuming responding via email, phone, or fax. Taking time to answer and respond to carriers means diverting your focus away from what's happening in the yard.
With Yard Management Solutions, empower carriers to view the statuses on their trailers in a simple, manageable way. Carriers can log in to the system using their own username and password. Within Eagle View, they get a paired-down look at the yard with only their trailers visible. They can see where every trailer is and the current load status without having to send a single email or make a phone call.
Some organizations rely on carriers making their own appointments. Using a carrier account, carriers can view and create their own appointments simply and easily with just a few clicks. Appointments not affiliated with their company are hidden, providing privacy across your facility. In the appointment schedule, carriers can view scheduled, late, and on-time appointments as well as which trailers have already checked-in.
Automate information distribution with carriers through YMS reports. Every day, carriers can receive a report about that day's activities right in their email. Without your employees lifting a finger, YMS creates and sends the report including tailored information for each carrier.
Lack of visibility on trailer locations and statuses.
Eagle View is instantly updated with trailer location and status as workforce activities are performed.
Yard check data is quickly outdated.
Yard Check Module provides an easy to use system to confirm trailer locations in the yard. Simply drag and drop trailers to make location adjustments.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Yard Check Inefficiencies
3
1093
0.54
$24,570.00
Total
3
1093
0.54
$24,570.00
Challenge: Physical Yard Checks
Physical yard checks take too much time and often feel like an exercise in futility. By the time an employee has finished walking the yard and checking the location of trailers, everything in the yard has changed: jockeys have completed moves, trailers have been unloaded, and new trailers have arrived. Whiteboards and spreadsheets can't track everything in real-time, and employees are left solving a puzzle without having all the pieces...
The visibility and instant awareness gained by implementing Yard Management Solutions' suite of software tools means your operation will need fewer yard checks, less frequently. Eagle View provides a live, top-down view of the facility and the physical location of trailers and product. With YMS Multi-View, operations spanned across multiple facilities have unprecedented visibility on the entire enterprise in real-time. Management can track which trailers have arrived and departed right from their computer, tablet, or smartphone.
When it's time to conduct a physical yard check, YMS Yard Check Module provides an easy, fast interface to get it done. Using a smartphone or tablet, employees can quickly check off trailers in the yard as they go. Trailer in the wrong spot? Simply drag and drop it to the correct spot. You can even mark a damaged trailer with a single tap. As the yard check is performed, the system live updates to show updated trailer locations synchronized across every device.
Objective: Improve Yard Driver Management and Efficiencies
Challenges
Solutions
Constantly shifting trailer locations.
Eagle View delivers the precise location of all trailers and shipments in the yard.
Move requests sent via radio.
Drag and Drop functionality makes it easy to send move requests to yard drivers.
Move instructions require back and forth discussion.
Clear Move Instructions are delivered to yard drivers on a mobile touch screen device in their cab.
No way to track driver activities and performance.
Driver Activities are time-stamped, recorded in history, and instantly available in reports, graphs and charts.
No way to know how drivers are performing compared to each other.
Driver SnapShot delivers an Instant view of a drivers completed moves for the day.
No way to track hourly driver performance over time.
Driver by Hour Chart shows driver moves per hour sorted by day, week, month, and year.
No way to view historical driver activities.
Driver History Report provides a complete history with time-stamps of all driver activities.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Spotter Costs Including Labor, Fuel, and Maintenance
4
1460
0.7
$75,712.00
Total
4
1460
0.7
$75,712.00
Challenge: Yard Driver Management and Inefficiencies
Jockeys are the backbone of many yards, but it can be difficult to accurately track and compare driver performance. Without transparency, many operations face issues with employee inactivity. How many moves are drivers completing each day? How long does it take for jockeys to perform an average move? Are jockeys being used efficiently when compared to the number of moves being completed? These questions are impossible to answer without a way of tracking and recording the data...
With the Yard Management Solutions Jockey Module, every action a driver performs is tracked and recorded by the system live and in real-time. Jockeys are able to accept move requests from a tablet or touchscreen device in the cab of their vehicle, then tap simple buttons as they perform the move. Every piece of the software is updated live to show the status of jockey moves around the yard. When a driver completes a move, their daily move counter increases allowing them to view how many they've completed during their shift.
Every piece of data pertaining to jockey moves is recorded by the software and instantly accessible in the Driver History report and Driver SnapShot report. Using these reports, you can quickly and easily see how long moves are taking and compare jockeys over time.
YMS Dashboards provide a visual way of viewing this data with automatically generated live graphs and charts. Here's an example of a Driver Dashboard used by one of our current customers:
Appointment Schedule controls # of inbound and outbound shipments per hour with the ability to allow carriers to schedule appointments for approved time slots.
Lacking visibility on inbound shipments.
Inbound Status Report shows the status and history of all inbound shipments.
Lacking visibility on outbound shipments.
Outbound Status Report shows the status and history of all outbound shipments.
Unsure when shipments arrived at gate.
Gate Module provides a complete history with time-stamps of all arrivals and departures.
Lacking transparency of carrier performance.
Carrier Performance Report shows on time/late status on carrier arrivals and departures.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Dock Door and Production Costs
2.5
910
0.43
$20,475.00
Scheduling and Maintaining Appointments
3
1093
0.54
$24,570.00
Total
5.5
2003
0.97
$45,045.00
Challenge: Inefficient Dock Door Procedures Causing Slow Turn Times
Slow turn-times plague even the most efficient yards. "Move faster" is easier said than done and manual methods of communication like radios mean dock employees are constantly waiting on responses rather than focusing on the next load...
Yard Management Solutions improves turn-times by providing maximum visibility of what's happening at the dock doors and enabling our customers to automate time-critical moves in the yard.
Using the Dock Door Module, dock employees can quickly mark trailers as being loaded/unloaded with just a few taps. Using cloud-based technology, the software automatically synchronizes the load status of trailers at the dock doors across your entire operation. Management can see which trailers are being loaded or unloaded in real-time using Eagle View, the live graphical depiction of your yard.
Using the Smart Yard Shipment Optimizer function, dock employees can request specific trailers based on criteria important to your organization. Sort by things like First In First Out, Preferred Carrier, or Lowest Rate with just a few taps. When a dock employee selects which trailer they'd like moved to the dock door, a jockey move request is instantly generated.
Using Smart Yard Automation, YMS performs actions automatically without the need for employee intervention. The software can route shipments to specific dock doors as soon as they check-in at the gate and automatically generate move requests after being loaded or unloaded at the dock doors. Automation enables dock employees to focus on their tasks rather than spending time waiting for the next load.
Challenge: Inefficient Appointment Tracking Using Manual Methods
Keeping track of inbound and outbound loads with a manual appointment schedule on paper or spreadsheets is difficult to manage and costs valuable time. Even full-featured appointment schedules often lack the ability to show which appointments are on time or late. To make matters worse, digging through historical data to find trends is incredibly time-consuming and lacks the depth of information needed to make informed decisions.
Yard Management Solutions' robust Appointment Schedule is at the heart of our software suite. Our system makes it easy to add new appointments, edit appointments, and see which trailers have arrived at a glance. Small green and red circles on each appointment indicate which trailers are on time, and which are late for their scheduled appointment.
As soon as trailers are checked-in at the gate, the Appointment Schedule updates in real-time to provide maximum visibility for your team. The search function allows you to find a specific load by typing in information like appointment number, trailer number, or even PO Numbers for products inside the trailer.
The Inbound and Outbound Status Reports display every piece of information for trailers entering and exiting your facility. Easily sort by carriers, late appointments, or specific trailer information to find the data you need to address concerns or make decisions.
Already use a spreadsheet to track your appointments? Our software features a simple flat-file upload system, allowing you to drag CSV documents straight into YMS. Already use appointment schedule software? Our system's friendly API allows it to directly integrate with your existing tools.
Appointment Schedule controls # of inbound and outbound shipments per hour.
Manually prioritizing trailers and directing moves takes too long.
Yard Smart can manage, prioritize, and direct your inbound, in-yard, and outbound trailer movements. System generated move requests manage the flow of trailers through the yard based on first in first out, ranking, commodity, priority, or any criteria you set.
Lacking visibility for which trailers are approaching detention.
System Generated Emails are sent daily to notify the appropriate team members of trailers that will need processing that day to avoid detention.
Detention is discovered too late.
Warning Systems notify users of approaching detention and demurrage.
1) Eagle View places a red stripe on trailers approaching detention.
2) Eagle View turns a trailer color red to notify users that a trailer has entered detention.
3) Eagle View markings identify specific time in yard.
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Detention and Demurrage Charges
$500,000.00
Total
$500,000.00
Challenge: High Detention and Demurrage Charges
Detention and demurrage fees are difficult for any operation. Keeping track of how long trailers have been in the yard is confusing and immensely time consuming, especially if different carriers have different detention thresholds and requirements. Spending tens of thousands, or even hundreds of thousands of dollars in fees is not uncommon and can seem like an insurmountable obstacle...
The YMS suite of software tools is designed to destroy detention and demurrage fees. Using a combination of enhanced visibility, timely alerts, automatically generated reports, and visual dashboards your organization stops paying unnecessary fees and gains vital transparency and communication.
It starts with Eagle View, the graphical top-down representation of your yard. As trailers are checked in through your gate, Eagle View automatically puts a timer on that trailer and tracks how long it has been in your yard. Color-coded trailers give you visual cues as to the current layout of your yard. A red stripe across any trailer indicates that trailer is approaching detention. If a trailer enters detention, Eagle View can highlight that issue in several ways: turn the trailer red, make it bounce up and down, make it flash - whatever helps bring that trailer to your attention.
Using Enhanced Alert Intelligence, YMS alerts appropriate employees of potential issues before they start costing your organization money. If a trailer is approaching detention, the system sends employees emails and text messages to bring attention to the problem. Should the issue go unresolved, YMS automatically escalates alerts by sending emails and texts to the next level of management.
The YMS Appointment Schedule makes it easy to track and manage the number of inbound and outbound trailers in your yard. Schedule when you want specific loads or products to arrive, then easily see which carriers are late or on-time for their appointments.
Once a trailer arrives at your facility, Yard Smart Automation does the heavy lifting for you. Using preset rules, YMS prioritizes which loads are sent to dock doors first and tells jockey drivers which dock doors to drop trailers at. After a trailer is done being loaded/unloaded at the dock doors, YMS automatically tells jockey drivers to remove the trailer, allowing a new load to be brought in right away.
Every action in YMS is time-stamped, associated with a user, and immediately available in reports. Detention and demurrage reports are instantly created as you work, providing management with the information they need to make decisions quickly without sifting through mountains of data. Historical data is easy to access and exportable in a single click.
Objective: Improve Turn Times to Meet Time Constraints
Challenges
Solutions
Unsure which trailers arrived first.
Eagle View trailer markings identify time in yard.
Lacking visibility for how long trailers have been in the yard.
Eagle View aging markings identify time in yard.
Difficult to keep track of time in yard.
Alerts notify users of trailers that are approaching their time in yard threshold.
Slow communication with team members.
Emails are system generated and sent to notify team members when time limits are approaching thresholds
Opportunity for Savings
Based on customer case studies and industry averages
Name
Number of Hours Per Shift
Number of Hours Per Year
Number of Full Time Employee Equivalent
Annual Savings
Maintaining and Sequencing Trailer Pools
4
1460
0.7
$32,760.00
Shipment Optimizer
$182,500.00
Total
4
1460
0.7
$215,260.00
Challenge: Slow Turn Times
Meeting time constraints is a necessity in today's supply chain and a key aspect to ensuring product is moved quickly is turn-times. Every aspect of the yard has the potential to impact turn-times - one slow action causes a ripple effect that slows down the entire operation...
Yard Management Solutions helps improve turn-times by optimizing every aspect of your operation. Eagle View, the YMS flagship visibility platform, provides an instant look at your facility using a simple graphical interface. A single glance provides information about what's in the yard and hovering over trailers displays how long each trailer has been in the yard.
When a trailer enters your facility, YMS records the date and time it arrived. Using preset rules, the system keeps track of how long the trailer has been in your yard. If the trailer approaches your time in yard threshold, the system alerts employees through automatically generated emails. Unresolved issues are escalated to management, providing enhanced transparency and communication across your operation.
As trailers are moved through your facility, YMS tracks each action and records it immediately. This information is accessible through live-updated reports and dashboards, giving management an easy way to visualize trends and dig into details.
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